How to reduce the problem of employees secretly using rooms or using electricity?

Reducing the problem of employees secretly using rooms or using hotel electricity without permission can be solved by using effective technology and management measures, as follows:

1. Install an Access Control system for room entry

• Use an Access Control system to control and record employee room entry, allowing only authorized personnel to access rooms at specified times. This system can be connected to key cards, passwords, or mobile applications, and record entry and exit data for inspection in case of problems.
• Key cards for employees can be set to be used only during work hours. After work hours, the card cannot open the room.

2. Use a Key Card system that is connected to the electrical system

• Install a key card power cut-off system in the room, allowing only key cards issued to guests to turn on the lights in the room. This prevents employees from turning on the lights or using electricity in the room without using the guest key card.
• Setting up a key card system that checks in only the cards connected to rooms that have been checked in will help reduce the problem of unauthorized electricity use

3. Recording energy use in rooms

• Install a sensor to detect energy use or a system to record electricity use in the room. This can be used to check whether electricity is being used in rooms when there are no guests. And can send alerts to managers or maintenance departments if abnormal power usage is found.
  

• Install CCTV cameras in corridors connected to rooms or areas where employees frequently enter and exit. CCTV cameras will help managers monitor employee entry and exit in various areas and help reduce inappropriate behavior.

5. Restrict access to employee areas or rooms.

• Define areas that employees can access according to their roles, using a digital door lock system or Access Control that allows each employee to enter areas only related to their work duties. Unauthorized employees will not be able to enter rooms or other areas.

6. Record employee entry and exit times.

• Use a time recording system to control employee work and track which employees enter rooms or areas unrelated to work during unauthorized times. Time recording can be done by scanning key cards or using biometric systems such as fingerprints or face scans.

7. Set rules and train employees.

• Create clear rules and regulations regarding unauthorized entry into rooms or use of hotel resources. Employees should be trained on the importance of following the rules and using resources responsibly.
  Specify penalties for inappropriate behavior, such as using rooms without permission or using electricity.

8. Check the history of room use and usage.

• Regularly check the history of staff entering rooms, especially if they use key cards or open rooms at inappropriate times. If any unusual behavior is found, action should be taken in accordance with the established regulations.

9. Effectively manage maintenance.

• Ensure that only specific staff are allowed to enter rooms for maintenance or cleaning at specified times, and clearly record the entry data of staff working in this area.